GLFSA

MSU's Gay, Lesbian, Bisexual, Transgender

Faculty, Staff, and Graduate Student Association


GLFSA Constitution

Michigan State University
Gay-Lesbian-Bi-Transgendered Faculty/Staff Association
Constitution

Article I - Name and Location

Section 1: Name

The name of this organization shall be the Michigan State University Gay-Lesbian-Bi-Transgendered Faculty/Staff Association.

Section 2: Location

The location of this Association shall be the Michigan State University (MSU) campus in East Lansing, Michigan.

Article II - Purpose and Responsibilities

Section 1: The purpose of this organization shall be to:

A. Promote professional relationships between the faculty, staff and administrators at Michigan State University.

B. Enhance the educational experience on campus as well as in the community at large.

C. Provide a collective voice on matters relating to minority affairs.

D. Increase involvement of gay men, lesbians, bisexual and transgendered people in all levels of University life.

E. Demand accountability from those involved in the formation of policies that impact upon gay men, lesbians, bisexual and transgendered people in the MSU community.

F. Develop effective channels of communication to bring about better understanding of the concerns of gay men, lesbians, bisexual and transgendered people in the University community.

G. Undertake a continuous plan to identify areas of need in program development and policy formation with regard to gay, lesbian, bisexual, transgendered students, faculty, administrators and staff.

H. Encourage the development of academic excellence among gay, lesbian, bisexual and transgendered students.

I. Provide a supportive and safe atmosphere for the personal and professional development of gay, lesbian, bisexual, transgendered faculty and staff.

J. The Gay-Lesbian-Bi-Transgendered Faculty/Staff Association is organized exclusively for charitable and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future code.

Section 2: Authority

The broad authority of the Gay-Lesbian-Bi-Transgendered Faculty/Staff Association is to implement the purposes of the Association, to speak on behalf of the membership of the Association, to register the Association as a 501(c)(3) agency with the Internal Revenue Service, to register the Association with the Michigan Office of the Attorney General as a charitable agency, to raise funds on behalf of the Association, to make expenditures, to enter into contracts for personal services or facilities, and to conduct its lawful business as a private non-profit agency.

Article III - Membership

Section 1: Membership

Membership in the Association shall be open to all faculty, staff, executive management and graduate students employed at, attending, on leave, on layoff or retired from MSU who are interested in promoting the goals and objectives of the Association.

Section 2: Ex officio Membership

Elected representatives of registered student organizations for gay men, lesbians, bisexuals and transgendered persons may serve as ex officio members of the Association at the appointment of the president .

Section 3: Membership Privileges

All members in good standing, excluding ex officio members, have a right to vote, hold office, serve on committees, or as a committee chairperson.

Article IV - Meetings

Section 1: Membership Meetings

General membership meetings shall be held at least two (2) times per year. One of these may be the annual meeting. One of these will be in the fall semester.

Section 2: Annual Meeting

The annual meeting shall be in the spring according to procedures established in the Association's Bylaws.

Article V - Dues

All members will pay dues as set by a simple majority vote of the membership at the annual meeting. The membership year begins Sept. 1.

No part of the net earnings of the Association shall inure to the benefit of, or be distributed to its members, officers, or other private persons, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II of this Constitution. No substantial part of the activities of the Association shall be carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the Association shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal tax under section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future tax code.

Article VI - Officers

Section 1: Elected Officers

The elected officers of the MSU Gay-Lesbian-Bi-Transgendered Faculty/Staff Association shall be President, Vice-President, Secretary, Treasurer, Programming Chair, Faculty Liaison, Staff Liaison, and two Representatives At Large. An elected officer must be a member in good standing of the Association.

A. Duties of Elected Officers

1) President

a. The President shall preside at all the meetings of the Association and its Executive Committee and shall assume the duties of a presiding officer.

b. The President shall appoint all committee members and chairpersons except as may be provided for elsewhere in this Constitution and the Bylaws and shall assign their duties and responsibilities.

c. The President shall be the chief spokesperson for the Association as directed by the Executive Committee and/or the membership.

d. The President shall mentor the Vice-President to assume responsibilities of the presidency at the end of his or her term as Vice-President.

2) Vice-President

a. The Vice-President shall exercise all powers and duties of the President in the latter's absence.

b. The Vice-President shall also perform such other duties as the President may assign.

c. The Vice-President shall work with the President to prepare to succeed him or her.

d. Should the office of the President become vacant, the Vice-President shall automatically succeed to the Presidency and a new Vice-President shall be elected.

3) Secretary

a. The Secretary shall record, produce and maintain true and accurate minutes of all general and Executive Committee meetings of the Association.

b. The Secretary shall regularly and routinely disseminate notices of meetings and perform such other duties as are assigned by the President and Executive Committee.

4) Treasurer

a. The Treasurer shall receive and deposit all monies or funds of the Association in such depositories as may be selected by the Executive Committee, and shall disburse the funds of the Association in the manner directed by the Executive Committee.

b. The Treasurer shall present to the Executive Committee monthly accounts of all financial transactions. The accounts of the Association shall be open to the inspection of the membership.

c. The Treasurer will review the organization's 501(c)3 status annually and report on the findings at the annual meeting. The Treasurer will carry out any action the Executive Committee deems necessary to maintain such status.

5) Programming Chair

The Programming Chair shall coordinate educational, informational, and social activities of the Association as directed by the Executive Committee and/or the membership.

6) Faculty Liaison

The Faculty Liaison shall chair the Faculty Advisory Committee.

7) Staff Liaison

The Staff Liaison shall chair the Staff Advisory Committee.

8) Representative At Large (two positions)

The Representatives At Large shall coordinate projects consistent with their interests, as directed by the Executive Committee and/or the membership.

B. Election

Election of officers will be conducted according to procedures established in the Bylaws of the Association.

C. Term of Office

The term of elected officers shall commence with their election at the annual meeting and end at the next annual meeting. An officer may be re-elected for no more than three (3) additional successive term(s).

D. Amendment of Term of Office

At the annual meeting to be held during spring semester, 2006, the limitation of three  successive terms for officers will be suspended for a period ending May 1, 2007, at which time this clause will be removed from the constitution.

Section 2: Appointed Officers

The chairpersons of standing committees shall be appointed officers. An appointed officer must be a member in good standing of the Association.

A. The chairperson of the Rules Committee shall function as parliamentarian.

B. Term of Office

Chairpersons of standing committees shall be appointed by the President for a one (1) year term. There is no limit on the number of terms a standing committee chairperson may serve.

C. The President may appoint chairpersons of committees, the Student Services Assistant for Lesbian Bi Gay and Transgendered Concerns, and a representative of the Alliance of Lesbian Bi Gay and Transgendered Students to serve as ex officio members of the Executive Committee.

Article VII - Committees

Section 1: Executive Committee

A. The Executive Committee shall consist of the President, Vice-President, Secretary, Treasurer, immediate past President, Programming Chair, Faculty Liaison, Staff Liaison, two Representatives At Large, and two graduate students (one male and one female), both appointed by the president.

B. The Executive Committee shall:

1) Meet when necessary and have authority to transact the affairs of the Association between regular meetings.

2) Encourage and assist program development.

3) Accept such other authority as may be delegated to it by the membership.

Section 2: Standing Committees

A. There shall be the following standing committees created in accordance with the bylaws:

1) Faculty Advisory Committee - meets periodically with the Provost in a consultative and advisory capacity in order to accomplish the purposes of the Association as set forth in Article II of this Constitution.

2) Staff Advisory Committee - meets periodically with the Vice President for Business and Finance in a consultative and advisory capacity in order to accomplish the purposes of the Association as set forth in Article II of this Constitution.

3) Newsletter Committee - publishes and distributes an Association Newsletter.

4) Leadership Development Committee - fills offices when they become vacant.

5) Rules Committee - annually reviews the Association's Constitution and Bylaws.

B. Standing committees shall assume those functions provided for in the Association's Bylaws and other functions as may be assigned to them by the membership or the President.

C. Membership on standing committees is defined in the Association's Bylaws.

D. The President of the Association shall be an ex officio member without the right to vote and without affecting the quorum count of all standing committees except the Leadership Development Committee.

Section 3: Ad Hoc Committees

Other committees may be established by the President or the membership. The President or Vice President shall be an ex officio member of all ad hoc committees without the right to vote and without affecting the quorum count.

Article VIII - Quorums

A. A quorum for the transaction of business at special and regular meetings of the membership shall be ten (10) members in good standing, excluding elected officers.

B. The acts of a majority of all members, including elected and appointed officers, at a meeting at which a quorum exists shall be the acts of the membership.

Article IX - Amendments

This constitution may be amended at any meeting of the Association, provided copies of all proposed amendments have been furnished to all paid members at least fourteen (14) days prior to such meeting. Mail ballots shall be accepted, provided they are received by the Secretary prior to the start of the meeting. Amendments must be approved by at least 2/3 of the members casting ballots.

Article X - Dissolution

Upon the dissolution of the organization, assets shall be distributed to an organization which supports the purpose of the organization for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

Revision history:
10/08/90
4/29/91
10/4/94
3/7/97
4/28/97
4/9/98
4/14/06


GLFSA / PO Box 4251 / East Lansing MI 48826
Send us email: GLFSA@msu.edu