MSU ALUMNI BAND Alumni Band Executive Board Meeting Minutes March 16, 1997 Present: Bob Rice, Gordon Spink, Gary Baron, Doug Goodrich, John Whitwell, Dave Catron Meeting was called to order at 2:05 pm by President Bob Rice Secretary's Report: 1. Motion by Dale Bartlett to accept minutes from November 24, 1996 meeting with following corrections. Seconded by Gordon Spink. Passed all ayes. · Item 2 under By-Laws should read "John Madden submitted a draft of a mission statement for review". · Item 2 under Plaques should read " John Whitwell to get cost information for the plaques for the scholarship winners". · Item 1 under Newsletter should read "Still need articles from music directors". Treasurer's Report: 1. Statement has been received on our Certificate of Deposit and it has been renewed. 2. Motion to accept Treasurer's report by Gordon Spink. Seconded by Dale Bartlett. Passed all ayes. OLD BUSINESS Music Commission 1. The last of 6 commissions to commemorate the 125th anniversary of the MSU Bands will be premiered by the Wind Symphony on April 20, 1997. The composer of the comissioned composition is MSU Professor of Music, Charles Ruggiero. By-Laws 1. Nancy Nelson is going to send a copy of the by-laws submitted to the State of Michigan for our incorporation to the Alumni Band Secretary. This will be the official copy of the Alumni Band by-laws and will be distributed to each board member. 2. It was stated that Beryl Falcone believes there is an Alumni Band constitution as well as the by-laws. This will be investigated. Plaques 1. Motion by Gordon Spink to allocate $250.00 for two (2) Bloomquist Conducting Fellowship recipient plaques and one (1) Falcone Scholarship recipient plaque. Second by Gary Baron. Passed all ayes. 2. The last two presidents of the Alumni Band have not received plaques in recognition of their service. Motion by Dale Bartlett to allocate necessary funds to purchase plaques to present to Carl Knipe and Mike Klass for their service as Alumni Band presidents. Seconded by Gordon Spink. Passed all ayes. To be done by Bob Rice. Mission Statement 1. Tabled until John Madden can attend meeting. Spring Reunion 1. All material has been sent out. 2. Will have a 2.5 hour rehearsal 3. Motion by Gordon Spink to allocate funds for coffee and donuts at the April 20th Spring Reunion. Seconded by Dale Bartlett. Passed all ayes. 4. Doug Goodrich will sell shirts, hats, souvenirs, etc. at the reunion. 5. John Madden will made arrangements with ex-student to take pictures. NEW BUSINESS Fall Reunion 1. We need a report from John Madden on the status of available facilities for the Fall Reunion. 2. There was a discussion about the cost of moving outside Jenison Fieldhouse. It was felt that it might be more economical to upgrade the sound system than to move to another facility. Bob Rice will look into Jenison availability 1. It was also felt that while speeches should be limited, it is very important to invite University guests. Office Furniture 1. John Whitwell stated that they are redoing the band secretaries office as a reception area at a cost of up to $4,000.00. John requested aid from the Alumni Band to offset some of this cost. 2. Alumni Band Board would like further detail on cost and contents of this renovation. 3. Gary Baron will search minutes for precedents to this type of expenditure. Executive Secretary 1. A letter from Beryl Falcone was read concerning the restructuring of our fees, including annual dues, event registration fees and late registration fees. 2. Treasurer Doug Goodrich was asked to prepare a budget to give the board an idea of what the annual operating costs are. After reviewing the budget there will be additional discussion concerning our fee structure. Sale - Souvenir Items 1. Doug Goodrich is to bring ideas and possibly samples of sweat shirts, rain ponchos, etc. to next meeting. Newsletter 1. A special thanks to Ed Deeb for producing Encore, the new high quality Alumni Band Newsletter. Great job, Eddie!!!!!!! Meeting adjourned at 3:45 pm Next Meeting: Sunday, May 4, 1997 at 2:00 PM at Buddies in Okemos