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Introduction to University Records Management

The purpose of the records program is to promote efficient administration and management of the records of Michigan State University. The University Records Archivist (URA) provides guidance on maintenance, retention, and storage of official records based on their legal and administrative value to the University.

The information pertaining to the University Records Management Program is organized the following categories:

Procedures

  • includes information on how to organize records
  • process for preparing to send materials to UAHC for storage
  • steps on how to properly label boxes that are to be sent to UAHC
  • details for returning and transferring records

Retention Schedules

  • information for creating general and specialized retention schedules
  • types of schedule categories, length of disposition, and offices that use each schedule

Forms

  • requests for record transfers & returns
  • reference requests (pdf only)
  • downloadable in Adobe PDF & MSWord formats

Authorization

  • Board of Trustees resolution for establishing the Archives
  • Education article from the Constitution of the State of Michigan

The URA can be contacted at univrec@msu.edu or by calling (517) 355-2330

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